Contracts Administrator

1 month ago(12/15/2017 3:06 PM)
Job ID
Job Category
Job Type

Mission for this Position

Baffinland is looking for an Intermediate Contracts Administrator for a one year contract. 

  • Administer contracts for the12Mtpa Expansion Project to ensure the contracts are executed in time, completed on time, within budget and are run efficiently.

Main Accountabilities

  • Assist project team members to develop scope of works and assist in formatting the scope of work applicable for contracts
  • Undertake QA/QC of contract deliverables provided to contractors and received from contractors to ensure adequate detail of information is provided per contract obligations
  • Work closely with project team to ensure contract Key Performance Indicators are in line with BIM business targets
  • Clearly define contract deliverables and contractor outputs to ensure Baffinland can govern contractor performance
  • Review and recommend bidders for key items in conjunction with the applicable project team members to ensure a competitive tendering environment exists
  • Establish and administer all contracts for the 12Mtpa Expansion project team
  • Negotiate cost and schedule impact related to change orders and other contract modifications
  • Review and approve payments under applicable contracts to ensure contracts are delivered to approved 12Mtpa Expansion Project budget
  • Monitor progress and ensure timely notification of anticipated overrun
  • Work closely with Project Controls Manager to ensure costs and schedule targets are met and that the Manager is fully aware of all changes and current estimate to complete
  • Participate in cost and schedule reviews and participate in other applicable contract governance reviews
  • Support contract dispute resolution activities as required
  • Evaluate for adequacy, the contractor’s project control management systems
  • Evaluate and make recommendations on contractor requests for waivers and deviations
  • Ensure timely submission of required reports
  • Receive, inspect and accept or reject partial deliveries of all contract deliverables
  • Ensure contractors are set up in internal control and financial management systems (SAP)
  • Comply with all applicable Group Level Documents as they relate to contracts and contract management
  • Ensure Baffinland HSE Management and Sustainable business Standards are incorporated in all work undertaken and supporting systems and procedures are in place
  • Ensure EWRM strategy is implemented to ensure risks are systematically identified and managed, backed by Risk Management Guidelines
  • Lead and develop culture of Zero Harm
  • Ensure all work undertaken is consistent with Baffinland Charter Values and Code of Business Conduct


  • Ensure contracts are executed in time, completed on time, within budget and are run efficiently
  • Ensure contractor performance meets current standards / best practice criteria


  • Ensure all activities provide maximum benefit to shareholders through cost effective sourcing and use of contractors
  • Understand critical risks for all activities and implement control strategies

Major Challenges

  • Promoting and sustaining Zero Harm culture
  • Clearly defined scope of works for all contracts
  • Ensuring competitive contracting
  • Ensuring contracts are delivered on time, quality and cost targets
  • Administering diverse and complex contracts to deliver the scope of works
  • Compliance with Baffinland policies, procedures and standards

Main Qualifications

A degree in engineering or related discipline would be advantageous.


Experience & Technical Competencies


  • 3-5 years related contract management experience in a high value complex area (mining / construction (desirable))
  • Lump Sum Turn Key (LSTK), EPCM, FIDIC and other major contract package experience desirable
  • International experience in contract management and knowledge of the supplier market an advantage
  • Superior computer skills – using Microsoft Office suite
  • SAP or other financial accounting software knowledge desirable
  • Understanding of engineering, procurement and construction techniques with working knowledge of technical aspects required 
  • Proven financial evaluation skills

HSEC & Sustainability

  • Over-riding commitment to health, safety, environmental responsibility and sustainable development
  • Understanding of Baffinland HSEC Standards, Policies and Procedures
  • Demonstrated HSEC leadership


  • Drivers Licence
  • Travel to remote sites
  • English – spoken/written




Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed