• HR Administrative Assistant

    Posted Date 2 weeks ago(5/14/2018 12:06 PM)
    Job ID
    Job Category
    Human Resources
    Job Type
  • Mission for this Position

    At Baffinland, we work and live beyond the Arctic Circle, mining iron ore at our Mary River property. Located in the Qikiqtani Region on Baffin Island, Nunavut, it’s one of the world’s most captivating and seldom seen destinations and we are looking for people ready to share, build, and grow with our company. 

    We are a unique company with a strong management team. Our leadership team has amassed specialty experience on northern mining projects from community consultation and permitting, through to operation. Our workforce brings together the modern practice of safe, sustainable mining and the enduring value of a traditional culture, which is rapidly advancing. The result is a work and community experience you won't find anywhere else.


    Reporting to the Corporate HR Manager the HR Administrator will provide valuable and efficient administrative and office support to the Human Resources team of Baffinland.

    Main Accountabilities

    • Responsible for post offer process to complete the full recruitment cycle – includes completion of Garda, Medical, written offer
    • One point of contact for all potential new hires
    • Updating new hire tracker in excel
    • Sending onboarding; SAP/IT; Deployment forms
    • Creating EE files (hard copy and electronic) and filing
    • Maintaining Organizational Charts and ensuring that all changes are captured in real time
    • Hubbub organizational chart preview
    • Supporting travel arrangements and accommodations for trainees
    • Preparing Expense Reports
    • Back-up for HR Coordinator
    • Report on a monthly basis to all Department Managers
    • Validating New Hires as a back up for HR Coordinator
    • Filing of employee documents
    • Other duties as assigned


    Main Qualifications

    • Exemplifies and consistently demonstrates our core competencies of communication, innovation, change management, relationship building and leadership
    • Human Resources experience in an administrative capacity is preferred
    • Post-secondary Administrative Diploma/Certificate or equivalent related experience
    • Excellent interpersonal skills, able to work both independently and within a team
    • Excellent verbal and written communication skills
    • Strong customer service orientation - ability to effectively communicate HR initiatives, functions, policies and procedures
    • Strong Computer skills - MS Office, experience with SAP preferred
    • Strong organizational skills with the ability to prioritize competing demands
    • Experience working in a fast paced, changing environment

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