Human Resources Assistant

Job ID
Job Category
Human Resources
Job Type
Job Location 1 : Location
CA-NU-Mary River

Mission for this Position


About Us


At Baffinland, we work and live beyond the Arctic Circle, mining iron ore at our Mary River Property, located in the Qikiqtani Region of Nunavut on Baffin Island; one of the world’s most captivating and seldom seen destinations. We are a unique company with a strong management who have amassed specialty experience on northern mining projects through all phases of Inuit consultation, permitting, construction and operation. Our workforce brings together the modern practice of safe, sustainable mining and the enduring value of a traditional culture, which is rapidly advancing. The result is a work and community experience you won't find anywhere else. We are looking for people ready to share, build, and grow with our company.


Reporting to the Superintendent, Human Resources & Labour Relations, and the Assistant is responsible for providing support to the Human Resources/Labour Relations (HR/LR) department on site. This role is a great opportunity for someone who has recently completed a degree in human resources business administration and is looking to start a career in Human Resources/Labour Relations. The successful candidate will have the chance to be mentored by the HR/LR Superintendent and HR/LR Advisor(s), and potential to grow within the HR/LR department.
To be successful in this role we are looking for someone with outstanding interpersonal and communication skills. Someone who is a motivated self-starter, works well with a team, and professionally manage confidential material. You are organized, have strong attention to detail, grasp and apply concepts, strong analytical skills, can learn new tasks quickly, and are able to prioritize contending demands in a fast-paced environment.


The position is site based and will be on 3 weeks on / 3 weeks off rotation.


Main Accountabilities

  • Be a courageous safety leader, adhere to and sponsor safety and environmental rules and procedures
  • Create, maintain and distribute reports, statistics, and bulletins
  • Maintain and update Human Resources/Labour Relations records
  • Assist HR Advisors with processing payroll, managing employee inquiries relating to pay discrepancies, LOA forms and SAP updates
  • Follow payroll cut offs and communicate changes, and information in line with required timelines
  • Supports and assist operational departments on the appropriate usage of leave entitlements, benefits administration and recruitment as needed
  • Provide assistance and guidance to employees in completing HR and Benefits forms.
  • Assisting HR/LR Management in preparing for the timely processing of employee grievances.
  • Act as first point of contact for employees on HR/LR related queries.
  • Help develop and implement HR/LR projects including employee engagement, coaching, leadership development, etc.
  • Openly listen and respond to employee and manager questions, issues or concerns and assist HR/LR Advisors in recommend appropriate actions to address them.
  • Assist with preparation of weekly/monthly reports, agendas, minute taking and action items for grievances, labour management, committee and disability management meetings.
  • Distribute HR/LR policies, procedures and memorandums to the appropriate individuals, divisions, or departments across the organization.
  • Maintaining statistical materials such as staff counts and performing general office duties, including but not limited to, filing, photocopying; greeting and directing visitors and responding to enquiries from employees.
  • Handle highly sensitive and confidential matters relating to the daily activity of the department
  • Provide administrative support to other appropriate departments when required
  • Assist with documentation management and filing on a weekly basis.
  • Preparing requisitions for various internal services.
  • Perform a variety of reconciliations
  • Set up and maintain well-organized filing system

Main Qualifications

  • Business administration or Human Resources degree or diploma, relative experience will also be considered
  • 3 to 5 years’ experience working in a human resources/labour relations or payroll capacity
  • Solid understanding of applicable employment and benefit laws and legislation
  • Strong digital literacy, especially in the Microsoft Office Suite®
  • SAP experience 
  • Must be a multi-tasker, self-starter, strong attention to detail and highly organized
  • Required to have a strong sense of urgency and effectively work within tight time constraints
  • Must have a strong sense of ownership and has a proven track record for developing solid working relationships with diverse group of internal clients and team members
  • Possess impeccable written and verbal communication skills
  • Prior document management experience
  • Proficient with MS Office and advanced-level Excel skills
  • Willingness to learn and apply the knowledge above and beyond
  • Data entry and analysis experience
  • Mining experience an asset
  • Ability to work away from home for extended periods of time
  • Working in the remote high Arctic
  • Ability to work Fly in/Fly out


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