Payroll Specialist

Job ID
2024-5832
Job Category
Human Resources
Job Type
Permanent

Mission for this Position

About Us

At Baffinland, we work and live beyond the Arctic Circle, mining iron ore at our Mary River Property, located in the Qikiqtani Region of Nunavut on Baffin Island; one of the world’s most captivating and seldom seen destinations. We are a unique company with a strong management who have amassed specialty experience on northern mining projects through all phases of Inuit consultation, permitting, construction and operation. Our workforce brings together the modern practice of safe, sustainable mining and the enduring value of a traditional culture, which is rapidly advancing. The result is a work and community experience you won't find anywhere else. We are looking for people ready to share, build, and grow with our company

 

Reporting to the HR Business Partner, the Payroll Specialist is responsible for analyzing, auditing, and reconciling payroll data to ensure accuracy and compliance with company policies and regulations. The successful candidate will have outstanding interpersonal and communication skills, strong analytical skills, attention to detail, and a thorough understanding of payroll processes.

 

(Location: Oakville Ontario, Canada)

Main Accountabilities

  • Responsible for adhering to payroll cut off timelines ensuring payroll processing schedules and deadlines are met.
  • Process and monitor all staffing changes including new hires, leaves, return to works, transfers, salary adjustments, timesheets, manual cheques, terminations, and other changes, in accordance with legislative requirements and company standards.
  • Conduct frequent audits to ensure payroll database reflects current and accurate information.
  • Analyze payroll data to ensure accuracy and completeness.
  • Reconcile payroll accounts and resolve any issues or discrepancies.
  • Rectify payroll discrepancies and provide timely responses to employee payroll inquiries.
  • Review and verify employee time records and attendance data.
  • Ensure vacation accruals and activity are properly tracked and accounted.
  • Assist with the preparation of payroll related third party transactions including the remittances.
  • Provide basis interpretation relating to overtime provisions; explain administrative policies relating to pay; escalate issues internally as and when required.
  • Lead payroll-related projects, such as payroll frequency changes, system implementations or process improvements.
  • Experience working in union environment and the ability to interpret collective agreement required.
  • Responsible for running ad hoc and standard reporting for finance, compensation, payroll functions.
  • Maintain confidentiality of payroll information and sensitive employee data.
  • Other duties as assigned.

Main Qualifications

  • College Diploma: Payroll
  • SAP Experience
  • ADP Experience (Workforce Now)
  • Proficiency in Microsoft Office Suite
  • Advanced-level Excel skills
  • Minimum of 5 years direct experience in Payroll Function
  • Bachelor’s Degree: Business Administration, Payroll or Human Resources (preferred )

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